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The Building KI Facility Profile™, rooted in the real-world experience of Building Basics for Libraries and its founder Carlos Baffigo, is a licensed facility documentation system for building operators and new property managers. It helps organizations centralize critical facility information to support emergency response, maintenance, inspections, and long-term planning
Most buildings run on tribal knowledge:
When staff changes—or when something breaks—documentation gaps turn into risk, downtime, and avoidable cost.
The Building KI Facility Profile™ is a living, modular binder + digital system that organizes the information every facility team needs into one clear, repeatable framework.
It’s designed to be:
Documents essential building details, construction information, and key specifications to provide a clear understanding of how the facility was built and how it operates.
Centralizes emergency, after-hours, and vendor contact information so critical calls can be made quickly during incidents, outages, or urgent repairs.
Creates a structured inventory of plans, reports, warranties, and records, making important documents easy to locate and manage over time.
Tracks major building systems and equipment, including installation details, maintenance history, and service events, supporting informed operations and lifecycle planning.
Captures operational events, incidents, and responses over time, creating a historical record that supports accountability, analysis, and continuous improvement.
Maintains clear records of hazardous materials stored or used in the facility, including classifications and locations, supporting safety, compliance, and emergency response.
Provides dedicated documentation for critical life safety systems, including system details, testing, inspections, and service history to support compliance and emergency readiness.
Documents capital projects, upgrades, and remodels, preserving project scope, timelines, and outcomes for future reference and planning.
Records roof system details, maintenance activity, inspections, and visual documentation to support warranty compliance and proactive building envelope management.
Identifies utility services and shutoff locations to enable fast, safe response during outages, leaks, or emergency conditions.
Document the location, configuration, and capacity of shelving systems within the building. This section supports collection planning, space management, load considerations, and future reconfiguration by providing a clear record of shelving ranges, dimensions, materials, and quantities.
Organizes vendor information, contracts, and service history, ensuring authorized providers are documented and institutional knowledge is retained.
Designed to give new managers immediate confidence, the Building KI Facility Profile provides a clear, structured way to understand building systems, vendor relationships, and operational history—without requiring an engineering background.
Supports public-facing buildings with consistent documentation for life safety systems, vendors, inspections, and maintenance, helping preserve institutional knowledge and reduce operational risk across branches and facilities.
Creates a standardized framework for documenting facilities across departments, improving continuity, audit readiness, and coordination between operations, public works, and leadership.
Helps educational and community facilities maintain clear records of systems, safety features, and service history, supporting staff transitions, compliance, and long-term planning.
Provides a flexible, repeatable system for capturing and maintaining building knowledge, ensuring critical information is accessible, current, and usable by anyone responsible for facility operations.
Every organization is different. The Building KI Facility Profile™ is intentionally flexible:
You control the structure—the system adapts to your building
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